Business Meeting No.9

Meeting Date: Wednesday, October 11 2017
Time: 9:00 a.m.
Email: tlab@toronto.ca
Location: York Civic Centre 2700 Eglinton Avenue West Toronto, Ontario M6M 1V1
Room: Council Chamber
Chair: Ian Lord

Contact: Hsing Yi Chao
Phone: 416-392-4697

Toronto Local Appeal Body Panel Members

Ian Lord (Chair)
Gillian Burton
Sabnavis Gopikrishna
Laurie McPherson
Sophia Ruddock
Ted Yao

Members of the Toronto Local Appeal Body and Staff:  Please keep this agenda and the accompanying material until the Panel Meeting dealing with these matters have ended.
Special assistance for members of the public: Toronto Local Appeal Body staff can arrange for special assistance with some advance notice. If you need special assistance, please call 416-392-4697, or e-mail tribunalaccess@toronto.ca.Closed Meeting Requirements:  If the Toronto Local Appeal Body wants to meet in closed session (privately), a member of the panel must make a motion to do so and give the reason why the Toronto Local Appeal Body has to meet privately.Public Deputations by Oral Presentation:  A notice of intention to make a public deputation by oral presentation on a Business Meeting agenda item must be registered with the Secretary at least one (1) business day prior to the meeting by 12:00 PM (noon).  Email requests can be submitted to tlab@toronto.ca.  The date of the TLAB Business Meeting and the agenda item to be spoken to must be indicated in the subject line of the email.  (Toronto Local Appeal Body By-law No.1-2017, Section 16(2))

Public Deputations by Written Submissions:  Public deputations by written submission must be registered with the Toronto Local Appeal Body at least five (5) business days prior to the Business Meeting by 4:30 P.M.  Written submissions can be submitted by email to tlab@toronto.ca.  The date of the TLAB Business Meeting and the agenda item to be spoken to must be indicated in the subject line of the email.  (Toronto Local Appeal Body By-law No.1-2017, Section 18(2))

Notice to People Writing to the Toronto Local Appeal Body: The City of Toronto Act, 2006 and the City of Toronto Municipal Code authorize the City of Toronto to collect any personal information in your communication or presentation to City Council or its committees.

The Toronto Local Appeal Body collects this information to enable it to make informed decisions on the relevant issue(s). If you are submitting letters, faxes, e-mails, presentations or other communications to the Toronto Local Appeal Body, you should be aware that your name and the fact that you communicated with the Toronto Local Appeal Body will become part of the public record and will appear on the Toronto Local Appeal Body’s website. The Toronto Local Appeal Body will also make your communication and any personal information in it – such as your postal address, telephone number or e-mail address – available to the public, unless you expressly request the Toronto Local Appeal Body to remove it.

This agenda and any supplementary materials submitted to the Toronto Local Appeal Body can be found online at www.toronto.ca/tlab.  Visit the website for access to all agendas, decisions and minutes of the Toronto Local Appeal Body.

Declaration of Interest under the Municipal Conflict of Interest Act

Confirmation of Minutes – July 17, 2017

TLAB 9.1

INFORMATION

9:00 AM

Toronto Local Appeal Body – Updates from Administrative Staff

Court Services administrative staff to provide an update to the Toronto Local Appeal Body on:

    • Number of TLAB Appeals received to date
    • Number of TLAB Hearings scheduled to date
    • Average number of TLAB Hearings scheduled per week
    • Average number of days to dispense of matter
    • Administrative updates on lessons learned thus far

TLAB 9.2

ACTION

 9:00 AM

Toronto Local Appeal Body – Submissions at Toronto Local Appeal Body Proceedings
SummaryThe Toronto Local Appeal Body Panel Members to discuss the correspondence received from McMillan regarding submissions at Toronto Local Appeal Body hearings.Background Information and Additional Resources(September 14 2017)  Letter to I. Lord dated September 14 2017

TLAB 9.3

ACTION

 9:00 AM

Toronto Local Appeal Body – Motions
SummaryThe Toronto Local Appeal Body Panel Members to discuss the process and establish guidelines on:

    • Motions brought before Panel Members at the Hearing with little or no Notice.
    • Adjournment requests brought before Panel Members in the course of a proceeding.

TLAB 9.4

ACTION

 9:00 AM

Toronto Local Appeal Body – Practice Directions 2 through 5
SummaryThe Toronto Local Appeal Body Panel Members to review and discuss the following Draft Practice Directions:Practice Direction No. 2 – Default Format of Specific Motion Hearings (Draft)Practice Direction No. 3 – Document Referencing (Common Document Base)  (Draft)Practice Direction No. 4 – Video Evidence   (Draft)Practice Direction No. 5 – Service of Physical Documents  (Draft)Background Information and Additional Resources

Practice Direction No. 2 –  Default Format of Specific Motion Hearings (Draft)

Practice Direction No. 3 – Document Referencing (Common Document Base)  (Draft)

Practice Direction No. 4 – Video Evidence  (Draft)

Practice Direction No. 5 – Service of Physical Documents  (Draft)

TLAB 9.5

ACTION

  9:00 AM

Toronto Local Appeal Body – Written Decisions

Summary

The Toronto Local Appeal Body Panel Members to discuss:

1.  Standard formats for decisions

2.  Overview of administrative functions when processing written decisions submitted by Panel Members.

TLAB 9.6

ACTION

  9:00 AM

Toronto Local Appeal Body – Facilities

Summary

The Toronto Local Appeal Body Panel Members to discuss the TLAB facilities and its functionality, potential improvements and updates new TLAB facility.

TLAB 9.7

ACTION

  9:00 AM

Toronto Local Appeal Body – Postings of Orders and Decisions
SummaryThe Toronto Local Appeal Body Panel Members to discuss the guidelines for postings Orders and Decisions including timeliness, organization and ease for exhibiting.

TLAB 9.8

ACTION

  9:00 AM

Toronto Local Appeal Body – Exhibits
SummaryThe Toronto Local Appeal Body Panel Members to discuss the process and functionality of identifying and maintaining an accurate record of Exhibits tendered in the course of a hearing including WORD listing, selecting documents, scope of attachments.

TLAB 9.9

ACTION

  9:00 AM

Toronto Local Appeal Body – Administrative Matters

Summary

The Toronto Local Appeal Body Panel Members to discuss the scheduling, duties and obligations of Shadow Members.

TLAB 9.10

ACTION

  9:00 AM

Toronto Local Appeal Body – Public Meeting to Review Rules


Summary

The Toronto Local Appeal Body Panel Members to discuss and determine a date and associated parameters in the Spring of 2018 to conduct a Review of TLAB’s Rules of Practice and Procedures.

TLAB 9.11

INFORMATION

  9:00 AM

Toronto Local Appeal Body – Ontario Divisional Court Establishes a Minimum Level of Assistance That a Tribunal Must Provide to an Unrepresented Party
SummaryThe Toronto Local Appeal Body Panel Members to discuss and receive for information OBA article concerning the minimum level of assistance a tribunal is to provide unrepresented Parties as established by Ontario Divisional Court.Background Information and Additional Resources (July 17 2017)  OBA Online Article – Ontario Divisional Court Establishes a Minimum Level of Assistance That a Tribunal Must Provide to an Unrepresented Party

TLAB 9.12

INFORMATION

 9:00 AM

Toronto Local Appeal Body – Legal Training Session
SummaryA legal training session for the Toronto Local Appeal Body Panel Members led by the Toronto Local Appeal Body Chair, Ian Lord.(The Toronto Local Appeal Body may go in closed session to discuss this item as the City of Toronto Act, 2006 permits closing a meeting for the education or training of the Members.)